Executive Synopsis

Executive Summary

Central Texas Workforce Board Member

Travel Policy

Background: A state agency may pay or reimburse a travel expense only if the purpose of the travel:

§ Clearly involves official state business; and

§ Is consistent with the agency’s legal authority.

The responsibility for complying with applicable federal tax laws and regulations concerning payments, reimbursements, and advances of travel expenses rests with each state agency and state employee.

Policy: Travel for Central Texas Workforce Board Members will be sponsored to travel to workforce related activities, conferences and events using the following guidelines:

Out-of-State Travel: Travel to out-of-state workforce conferences or meetings will be limited to selected members of the Executive Committee. The Chair can consider exceptions for Board Members to travel out of Texas if the Board member is selected as an award recipient or is designated to represent Central Texas Workforce.

In-State Travel: Because funding for travel is limited, interested Board members who have not participated in out-of-state travel will be given priority. If interest in traveling to in-state workforce activities is greater than budgeted capacity, priority will be given to new Board members and Board members who have not recently traveled to workforce conferences or meetings.

For all Board members who travel the following policy applies:

§ Board members are expected to attend scheduled events, meetings and workshops;

§ Board members will represent Central Texas Workforce by focusing on learning, interacting with other workforce representatives, and networking;

§ Board members who travel will report on activities at the Board’s next scheduled business meeting;

§ Travel Expense Reports will be submitted in a timely manner; and

§ As soon as a Board member knows he/she will not be able to travel, the member will call and notify the Board office.

Executive Summary Central Texas Workforce Board Member Travel Policy Background: A state agency may pay or reimburse a travel expense only if the purpose of the travel: § Clearly involves official state business; and § Is consistent with the agency’s legal authority. The responsibility for complying with applicable federal tax laws and regulations concerning payments, reimbursements, and advances of travel expenses rests with each state agency and state employee. Policy: Travel for Central Texas Workforce Board Members will be sponsored to travel to workforce related activities, conferences and events using the following guidelines: Out-of-State Travel: Travel to out-of-state workforce conferences or meetings will be limited to selected members of the Executive Committee. The Chair can consider exceptions for Board Members to travel out of Texas if the Board member is selected as an award recipient or is designated to represent Central Texas Workforce. In-State Travel: Because funding for travel is limited, interested Board members who have not participated in out-of-state travel will be given priority. If interest in traveling to in-state workforce activities is greater than budgeted capacity, priority will be given to new Board members and Board members who have not recently traveled to workforce conferences or meetings. For all Board members who travel the following policy applies: § Board members are expected to attend scheduled events, meetings and workshops; § Board members will represent Central Texas Workforce by focusing on learning, interacting with other workforce representatives, and networking; § Board members who travel will report on activities at the Board’s next scheduled business meeting; § Travel Expense Reports will be submitted in a timely manner; and § As soon as a Board member knows he/she will not be able to travel, the member will call and notify the Board office.